This policy provides guidance for authors, reviewers, and editors regarding the appropriate use, disclosure, limitation, and prohibition of AI-assisted technologies in manuscripts submitted to RGJEB. The journal permits the use of AI only as a supporting instrument and not as a replacement for the author’s intellectual contribution, critical thinking, methodological responsibility, data interpretation, or scholarly accountability.

Authors remain fully responsible for every part of the manuscript, including sections that have been supported, edited, translated, organized, or improved using AI tools. This responsibility includes verifying factual accuracy, citation validity, originality of arguments, reliability of data, appropriateness of methods, ethical compliance, and the absence of plagiarism, fabrication, falsification, misleading claims, or false references.

1. Permitted Use of AI Tools

Authors may use AI tools for limited and supportive purposes, provided that all AI-assisted outputs are carefully reviewed, verified, revised, and approved by the author(s) before submission. Permitted use of AI includes technical and editorial support that does not replace the scholarly role of the author.

No.	Permitted Use	Description
1	Language Refinement	Grammar checking, spelling correction, readability improvement, and academic language polishing.
2	Translation Assistance	Assistance in translating or refining language while preserving the author’s original meaning and context.
3	Formatting Support	Support for manuscript structure, table formatting, caption consistency, layout preparation, and technical presentation.
4	Reference Organization	Assistance in organizing references, checking consistency of citation style, and improving bibliographic presentation.
5	Data Visualization Support	Support in preparing charts, diagrams, or visual summaries based on author-verified data.

2. Restricted Use Requiring Disclosure

Authors must disclose the use of AI tools when AI contributes substantially to manuscript preparation, including translation of major sections, significant rewriting, literature summarization, manuscript outlining, coding assistance, data analysis support, figure preparation, or other activities that may influence the content, structure, analysis, or presentation of the manuscript.

3. Prohibited Use of AI Tools

AI tools must not be used in ways that violate academic integrity, research ethics, publication ethics, copyright, or authorship accountability. The following uses are strictly prohibited:

• Generating fabricated research data, false findings, or unsupported conclusions.
• Creating fake references, invented citations, or unverifiable academic sources.
• Manipulating statistical results, tables, figures, images, or research evidence.
• Producing an entire manuscript without meaningful human intellectual contribution.
• Concealing plagiarism, duplicate publication, citation manipulation, or unethical writing practices.
• Uploading confidential manuscripts, raw data, reviewer comments, or unpublished materials to unsecured AI platforms.
• Listing AI tools as authors, co-authors, contributors, reviewers, or responsible parties.

4. AI Disclosure Classification

No.	Type of AI Use	Status
1	Basic grammar, spelling, and formatting assistance	Allowed
2	Substantial rewriting, translation, outlining, or literature summarization	Disclosure Required
3	Data analysis support, coding assistance, or visualization support	Disclosure Required
4	Generating citations, references, data, findings, or conclusions	Prohibited
5	Using AI to conceal plagiarism or duplicate publication	Prohibited

5. Authorship and Human Accountability

AI tools cannot be credited as authors because they cannot take responsibility for research integrity, ethical approval, originality, data validity, conflict of interest disclosure, copyright, or post-publication accountability. Authorship is limited to human individuals who have made substantial intellectual contributions to the conception, design, analysis, interpretation, writing, revision, and final approval of the manuscript.

The corresponding author is responsible for ensuring that all co-authors are aware of any AI use in the manuscript preparation process and that the AI declaration statement has been reviewed and approved by all authors before submission.

6. Suggested AI Declaration Statements

Condition	Recommended Statement
No AI tools were used	The author(s) declare that no artificial intelligence (AI) tools or AI-assisted technologies were used in the preparation, writing, analysis, editing, revision, or presentation of this manuscript.
AI used for language editing only	The author(s) declare that artificial intelligence (AI) tools were used only for grammar checking, spelling correction, language refinement, or readability improvement. The author(s) have reviewed, verified, and approved the final manuscript and remain fully responsible for its content.
AI used for limited technical support	The author(s) declare that artificial intelligence (AI) tools were used for limited technical support, including language refinement, translation assistance, formatting, reference organization, data visualization, or manuscript preparation support. All AI-assisted outputs were critically reviewed, verified, revised, and approved by the author(s).
AI used in a specific section	The author(s) declare that artificial intelligence (AI) tools were used in the preparation of [specify section, purpose, or task]. The author(s) have verified the accuracy, originality, citation validity, and ethical compliance of the AI-assisted content and remain fully responsible for the final manuscript.

7. Editorial Assessment and Sanctions

The editorial team may request clarification from authors when AI use is suspected but not disclosed, or when the manuscript contains indications of fabricated references, false citations, unsupported claims, repetitive AI-generated language, plagiarism, data inconsistency, or lack of scholarly originality. Manuscripts may be subject to additional screening, editorial review, ethical assessment, or similarity checking when necessary.

Failure to disclose significant AI use or misuse of AI tools may result in manuscript revision, rejection, correction, expression of concern, retraction after publication, or other editorial actions in accordance with the journal’s publication ethics policy.